(NOTE: Minutes presented here are paraphrased summaries of discussions and comments of meeting participants. Only statements with quotation marks represent exact quotes. Content and phrasing of the Minutes is subject to final approval by the board of directors.)

Board members present:
Ryan Gallagher
Wendell Goodwin
Eric Hadder
Tom Paradis
Jerry Snow
With Club members present

Meeting was called to order at 8:00pm, Tuesday, Mar 26, 2002 at Flagstaff Model Railroad Club, Coconino Co. Fairgrounds, Flagstaff, AZ.
 

1) Minutes from previous meeting read and accepted.

2) Membership Application Form.
The revised Membership application form was presented and accepted.

3) First reading of Member applicant.
First reading for Eric Sheets.  Second reading scheduled for next Board meeting (May).

4) New Building locks and lock box.
First member to arrive opens lock box using code and brings it into layout area and places it on light switch boxes.  Code is also utilized by last member leaving club in order to replace lockbox.

5) Project Proposal Guidelines and Proposal Form, Schedule for FY 2002 Proposals.
The revised project proposal guidelines and project proposal form is presented and accepted.  Basis of process is proposal, board vote, club vote, funding confirmation.  All projects, continuing and new require new proposals in order to protect budget.  Proposals seeking first round budget selection due Tuesday, April 30th.  Board of Directors will vote at Special Meeting on Tuesday, May 7th.  Club will vote on final approval during Regular Board Meeting on Tuesday, May 28th.  Proposals can be submitted after this date to receive secondary priority for funding.

6) Amendments to the Club Bylaws.
Proposed changes made to Bylaws presented.  Proposed changes to be made regarding Board Member position staggering.  Proposed change to describe frequency and descriptions of different Board meetings.  Budget changes reflected in proposed Bylaws amendments.  Changes reflecting the appointment of club officers included in proposed amendments.  New amendments reflect changes to materials required for new members.  Proposed changes to dues payment reflected by amendments.  Amendments reflect introduction of new project proposal documents.  Bylaws copies distributed and posted reflect previous text and changes to Bylaws until voting takes place by membership vote at next Regular Board Meeting.

7) Treasurer's report and New Budget.
Budget presented reflect revenues, insurance savings, and checking account balance of (Budget numbers not available on the web. See hard copy of minutes) to carried over to next year's budget.  Any funds not spent will also be carried over to next year's budget.

8) Trainmaster's report.
Operating session clinic had good attendance.  In the process of forming new operating sessions possibly to occur once a quarter.

9) Vice President's report.
In order to present layout or booth at GCR during "Thomas" event would require staffing during entire event.  Possibility of conducting open house at corresponding times or independently during May.

10) Secretary's report.
All forms and club publications available in bins under board with some publications and forms available on-line.

11) New committees and projects.
Committee formed for MPL paint scheme and custom lettering: includes Joe Cluck, Curtis Deibel, and Ryan Gallagher.  Benchwork committee formed to  investigate improved storage options to be presented at next Regular Board Meeting: committee includes Mark Babbitt, Eric Hadder, Curtis Deibel.  Fair Operations committee announced in advance: will include entire board of directors and anyone else interested in designing new regulations and operation plans for the county fair.  Special meeting for this committee to be scheduled before fair.

12) New Member cards distributed.
Present, up to date members received new membership cards.

13) Weekly Schedule for April/May.
Schedule to be posted at club facility and on-line.

14) New Business.
 Propose to county to make unused building a dedicated meeting hall for all clubs on fair grounds.  Proposal to reinstate round-robin meetings at members homes when a member wishes to host club.  Maricopa live steamers has public runs on Sunday afternoons.

Meeting adjourned at 9:45pm
End of Minutes.