(NOTE: Minutes presented here are paraphrased summaries of discussions and comments of meeting participants. Only statements with quotation marks represent exact quotes. Content and phrasing of the Minutes is subject to final approval by the board of directors.)

Board members present:
Ryan Gallagher
Wendell Goodwin
Eric Hadder
Tom Paradis

Meeting called to order at 8:15 PM.

1. Annual Budget.
Paradis presents budget in absence of  J. Snow.   Board decides not to include DCC in new budget as there has been no club decision at this time.  Snow recommended addition of budget category “promotions” to cover costs of advertising and related items.  Preliminary budget for fiscal year 2003 set at (Budget numbers not available on the web. See hard copy of minutes for details.) for fy 2003 projects.  Expected maintenance costs to include purchase of switch motors, shop vac, and metal wheels as well as normal expenditures.

2. Project Proposals.
 1) Padding of duck unders at no cost to club.  Approved by board.
 2) Engine facility restoration at cost of $50 and switch motors.  Approved by board.
 3) N scale reactivation at cost of $12 for new N-trak throttles.  Approved by board conditionally,
pending further explanation of throttle/block use.
 4) N scale control panel at cost of $200.  Gallagher expressed concern about amount of
materials needed, Goodwin about breakdown of electrical components and layout.  Approved conditionally pending more information about required materials and layout.
 5) Flagstaff Station at cost of $185.  Board concerned about design and appropriateness of train
shed.  Station approved but train shed conditional pending further discussion.
  Several current projects need to have proposals resubmitted to be continued.

3. Change of date of club proposal vote.
Hadder proposed that the club vote should be moved to provide more time for project completion.  Board agrees that this would still allow late proposals to be considered.  Club proposal vote moved to first week in November.

4. Change to Proposal Guidelines.
Paradis proposes to add a minimum two week club review period to the guide lines to allow for discussion of proposals among club members.  Proposals would need to be posted at club for two weeks prior to voting.  Board members agree.

5. Creation of Fair Manger Office.
In response to proposal by B. Petrarca the board decided to create officer position of fair manager for fy 2003.   The major duties of this position would include working with the Trainmaster to prepare rolling stock for fair, working with the treasurer on ad-train sales and raffle prizes, and working with the President and committee on fair organization issues.  Bruce Petrarca will be appointed to the position of “Fair Manager” for fy 2003.  This will be a non-board officer position.  If successful, a fair manager position will be reappointed for each fy.

6. DCC Committee.
Paradis proposes forming a committee to investigate future involvement of the club in DCC.  Board members nominate Goodwin to chair, and members Miller, Lovely, Diebel, and Petrarca to form committee.  The committee will be charged with investigating costs, other club experiences, and plans for possible enhancement with regards to DCC.
Meeting adjourned 10:20PM.

End of Minutes.